Chapter I THE REGIONAL ORGANISATION
The organisation will be called: Education International for Latin America (EILA)
The EILA will include all the organizations of the Latin America Region which are members of the Education International and which hold their status pursuant to provisions under Article 4 and 7 of its Constitution.
The Education International for Latin America will have the following functions:
(a) Carrying out the objectives and principles of the Education International (EI) in the Region.
(b) Forming a mechanism for the application at regional level of the measures and policies established at the international level by the EI.
(c) Forming an advisory and consultative body to the Executive Committee and General Secretary of the EI.
(d) Establishing policies for the region in accordance with the decisions taken at EI Congresses.
(e) Enabling and facilitating the communication and adoption of measures and policies among the member organisations.
The highest authority of the EILA is the Regional Conference, which will ordinarily meet once between each two World Congresses of the EI. It should be called at least 7 months before the date on which it is due to be held.
The EILA will be able to hold extraordinary Regional Conferences in places and on dates as chosen by the Regional Committee.
An extraordinary meeting of a Regional Conference must meet the following requirements:
(a) It must be called at least 120 days before the date on which it is to be held.
(b) The notice of the conference must indicate the themes to be dealt with at the extraordinary conference. No themes may be dealt with there which do not appear in the notice, with the exception of urgent matters where necessary.
(c) It must be financed by extra-budgetary funds from the EI.
(d) It must be called by a two-thirds majority of votes of the members of the Regional Committee.
Half plus one of the total number of countries or 66.6% of the national organizations included in the EILA will constitute a quorum for the holding and legitimation of both regular and extraordinary Regional Conferences.
Each member organization which is up to date with its membership dues has the right to a delegate at the Regional Conference. The representation costs of this delegate will be met by the EI budget approved for the holding of the Conference.
Each member organisation of the EILA has the right to determinate additional delegates on the basis of the number of members who have paid their affiliation dues in full before the holding of the Regional Conference and in accordance with the following scale:
• Up to 5,000 members - one delegate
• For each additional 5,000 members or fraction of more than 1,000 members one delegate
The maximum number of delegates for each organisation is 10.
The representation costs of the additional delegates will be met by the national organisation which appointed them.
The number of votes of each member organisation of the EILA will be established on the basis of the total number of members who have paid their affiliation dues in full before the holding of the Regional Conference and in accordance with the following scale:
• Up to 5,000 members - one vote
• For each additional 5,000 members or fraction of more than 1,000 members one vote
An organisation which has paid its dues in full will be able to cast its vote by proxy, provided that it has notified the General Secretary of the EI in writing in advance.
The General Secretary will inform each affiliated organisation of the number of delegates and votes to which it is entitled in due time. The Credentials Committee appointed by the Regional Committee will determine the number of delegates present, their credentials and the voting rights to which each member organisation is entitled, in accordance with the information provided by the General Secretary and the payments made by the organisations before or during the Conference.
The member organisations of the EILA will appoint their delegates to the Regional Conference, applying their own statutes or internal regulations.
The functions of the Regional Conference are as follows:
(a) To adopt its procedural rules, determine its agenda and draw up the programme.
(b) To elect the President, Vice Presidents and other members of the Regional Committee.
(c) To determine the policies, activities, programmes and projects of the EILA.
(d) To lay down general lines of policy and priorities to guide the activities of the Regional Executive Committee.
(e) To approve the activities report of the Regional Executive Committee.
(f) To examine the financial report and to adopt the general budget of the EILA.
(g) To carry out all other activities in keeping with its character as a higher organisation.
Chapter II THE REGIONAL COMMITTEE
The Regional Committee will be elected by the Regional Conference and will direct the activities and affairs of the EILA during the period between two ordinary Regional Conferences, in accordance with the resolutions and decisions of the last Regional Conference and/or of the extraordinary regional conferences held in the intervening period between the two ordinary Regional Conferences, and with the resolutions and decisions of the Executive Committee and the World Congress of the EI.
The functions of the Regional Committee are as follows:
(a) To prepare the agenda and documentation for the holding of the Regional Conference.
(b) To supervise the implementation of the resolutions and decisions of the Regional Conference.
(c) To initiate policies and activities in accordance with the decisions of the Regional Conference, the World congress and the principles and objectives of the EI.
(d) To examine and approve the financial reports presented by the Regional Secretary.
(e) To prepare the EILA budget proposal and to submit it for the approval of the Regional Conference.
(f) To call the ordinary and extraordinary Regional Conferences.
(g) To present the Regional Conference with a general activities report and with proposals for future activities.
The Regional Committee will consist of 9 members, besides the inclusions that may arise from provisions set forth under Article 17:
• 1 President elected from any member organisation enjoying full rights from any country of the region.
• 3 Vice Presidents elected from any member organization enjoying full rights; one for the sub-region Central America, one for the sub-region Andina and one for the sub-region Cono Sur.
At least one of these four positions must be held by women
• 9 regional posts distributed as follows: three for the sub-region Central America, three for the sub-region Andina and three for the sub-region Cono Sur.
At least three of these nine posts must be held by women.
No country or organization may have more than one member on the Regional Committee, except for any inclusions subsequent to the election of the Regional Committee as set forth under Article 17.
The members of the Executive Committee of the Education International for the Region of Latin America will be members of the regional Committee in their own right, to which they shall integrate automatically from the moment of their international election, even when any other member from their country or organizations holds a position in the Regional Committee. If at the moment of their integration they were already holding a position in the Regional Committee, they shall continue to hold it. Otherwise, they shall hold a regional position.
The General Secretary of the Education International or his representative will be a member of the Regional Committee in his own right, with the right to speak but without the right to vote.
The members of the Regional Committee will serve in their functions for the period intervening between the holding of two ordinary Regional Conferences.
They may be re-elected to the same position or to a different one for two additional periods.
The Regional Committee will meet once a year
The place for the meeting will be determined by the majority of its members.
Paragraphs (e) and (h) of Art. 10 of the EI Constitution are applicable to the regional Committee.
It is the duty of the President of the Regional Committee, or one of the Vice Presidents in his absence, to:
• Chair the Regional Conference.
• Chair the meetings of the Regional Committee.
• Call the ordinary or extraordinary Regional Conferences together with the General Secretary of the Education International.
The resolutions of the Regional Committee will be taken by a majority of votes.
The Principal Coordinator of the EI for the Region will be the Secretary of the Regional Committee of the EILA.
Chapter III FINANCE AND ADMINISTRATION
The funds of the EILA will be constituted in the following manner:
(a) The budgetary sum allocated by the EI and approved by the World Congress for the functioning of the Region.
(b) The additional dues to be collected from the member organisations as approved by the Regional Conference.
In no case may the additional dues exceed the affiliation dues paid by each member organisation to the EI by more than 25%.
Chapter IV THE ELECTORAL PROCEDURE
The Regional Conference will elect an Electoral Committee composed of at least 5 members, in which the sub-regions of the EILA are represented.
The duties of the Electoral Committee are:
(a) To ensure that the elections are held in a correct manner and that the present Regulations are strictly adhered to.
(b) To inform the Regional Conference of the result of the elections and to declare the election result for each position.
The holding of the elections of the Regional Committee will take place in accordance with the following rules:
(a) The candidates for the positions of President and Vice President will be presented in writing to the Principal Coordinator of the EI by at least 4 organisations including their own organisation. The candidacies and the signed declaration of proposals must be submitted at least four months before the opening date of the Regional Conference.
(b) The names of the candidates for the positions of President and Vice President will be submitted to the member organisations at least two months before the opening date of the Regional Conference.
(c) If no more than one candidate is proposed for the positions of President and Vice President for each sub-region, no elections will be held and the Electoral Committee will declare the election result at the Regional Conference.
(d) The candidates for the other positions on the Regional Executive Committee must be presented in writing to the Principal Coordinator of the EI by at least two organisations including their own organisation on the opening day of the Regional Conference.
(e) If there are no other candidates apart from those who are elected for each sub-region, no elections will be held and the Electoral Committee will declare the election result.
(f) If it is necessary to hold elections, the same will be held separately for the positions of President, Vice President and the other members of the Regional Committee.
(g) Before the elections, each delegation should receive a copy of the report of the Credentials Committee stipulating the number of votes granted to each organisations and the representations by virtue of size.
(h) The elections will be held by secret ballot. The Conference programme will specify the period in which each election will be held.
(i) The election ballots will contain the surnames of the candidates in alphabetical order. Each Head of Delegation will receive from the Electoral Committee the number of ballots as indicated by the report of the Credentials Committee.
(j) Votes may be cast for the number of candidates equal to the number of positions to be filled. A ballot containing more candidates than positions will be declared null and void. A ballot containing less candidates than positions to be elected shall be considered valid, and blank votes shall be computed as candidates missing in the ballot.
(k) Half plus one of the total of votes to be cast will be required for the election of the President and Vice President. The other positions will be chosen by a simple majority.
(l) If there is a tie in any of the contests, a second round will be organised for the candidates with the most votes. If necessary, successive elections may be held in order to obtain the number of votes required to declare the election result.
Chapter VI INTERPRETATION, AMENDMENTS AND VALIDITY
In case of doubt, the interpretation of the present Regulations will be the responsibility of the Regional Committee.
Proposals for amendments to the present Regulations will be presented to the Principal Coordinator in writing at least six months before the opening date of the Regional Conference. The proposals for amendments and the explanatory texts considered relevant will be submitted to the member organisations at least three months before the opening date of the Regional Conference.
The amendments will be adopted if the Regional Conference approves them with at least half plus one of the votes cast.
In the event of a discrepancy between the provisions of the present Regulations and those of the Education International, the provisions laid down in the statutes and Regulations of the Education International will take precedence.
The present Regulations will come into force as from the date of their approval by the Regional Conference and the Executive Committee of the Education International.